A. Separate from Academic Records Custody. All records pertaining to disciplinary proceedings in which a student is charged with a violation shall be kept separate from academic records. The Dean of Students shall be sole custodian of all records involving disciplinary proceedings. To this end, all records made or considered by the Honor Council, the Sexual Misconduct Board, the Judicial Committee and the Review Board in disciplinary proceedings before them shall be transmitted immediately upon completion of their proceedings to the Dean for custody. The Honor Council, the Sexual Misconduct Board, the Judicial Committee and the Review Board may make and retain abstracts of their proceedings as aids to the development of precedent, but such abstracts shall be rendered anonymous. The Student Conduct Council shall inspect the records of the Honor Council, the Sexual Misconduct Board, the Judicial Committee and the Review Board to confirm their anonymity.
B. Accessibility. All disciplinary records shall be accessible as a matter of course only to the affected student (both during and after his or her enrollment), the Dean, and the President of the College. Except under order of court, or when authorized in writing by the student affected, no officer, faculty member, employee, or student may divulge to any other person than to those with access as a matter of course the contents of any student disciplinary record. When authorized in writing by the student affected, the Dean may divulge abstracts of disciplinary proceedings then held in his or her files showing dates, charges, and dispositions. Previous disciplinary records for the student affected are made available to the Honor Council, the Judicial Committee or the Sexual Misconduct Board during a hearing after a finding of guilt but before the imposition of sanctions. This practice allows members to attempt fairly to fit the sanction to the violation seen in the total context of the student's behavior at Davidson College.
C. Periodic Destruction. All records of disciplinary proceedings which result in dismissal of the charge or finding of no violation shall be destroyed immediately after termination of the proceeding. All records of disciplinary proceedings which finally result in imposition of the sanctions of warning, censure, fine and restitution shall be destroyed in the fifth year following final imposition of the sanction.