Proposal Status and Notification
The Grants and Contracts Office is the central repository for sponsored research records. |
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Award Acceptance
The principal investigator should send a copy of their award letter to the Grants Office so that the assignment of a Davidson College grant account number is not delayed. |
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Principal Investigator/Project Director
When accepting a grant or contract, the principal investigator or project director agrees to abide by the terms and conditions of the award and manage funds within approved budgets. |
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Hiring New Personnel
All grant-funded new hires are subject to the policies and procedures of the college’s Human Resources office and Business Services office. |
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The Grants Accountant
The Grants Account in the Grants & Contracts Office is responsible for post-award fiscal management of grants and contracts awarded to Davidson College on behalf of principal investigators and project directors. |
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Banner Access
In order to access the grant account, faculty members must have Banner uploaded to their computer. |
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Account Assignment
After formal, written notification of award is received by the Grants Office, the grant accountant sets up a grant account in Banner. |
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Accounts Payable
Accounts payable vouchers should be sent to the grants accountant for review/approval. |
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Mileage
The current mileage rate for reimbursement of employee business travel in personal vehicles is found on the Business Services website. |
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Purchasing
The Office of Purchasing coordinates campus-wide purchasing for faculty and staff. |
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Capital Projects or Purchases
All capital projects/purchases/leases with a total cost of $5,000 or more must be documented and approved prior to purchase. |
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Equipment Ownership
Equipment purchased with externally-generated grant funds is considered the property of Davidson College. |
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Equipment Insurance
Principal investigators having purchased equipment with grant funds should take note of the categories of insurance coverage for college-owned equipment. |
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Time Extensions
Many agencies will allow a one-time, no-cost time extension of up to 12 months if the PI is unable to complete the original scope of the project within the designated timeframe outlined in the grant award. |
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Rebudgeting and Program Revisions
In general, recipients of external grants are allowed a certain degree of latitude in transferring funds between budget line items with the understanding that no grant appropriations are to be used for purposes other than those consistent with the original intent of the project. |
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Reporting and Closeout
The Grants & Contracts office seek to employ procedures to prompt faculty and staff of upcoming report due dates and assists with the closeout of an expired grant. |
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Post-Award Management: Questions & Answers
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