How do I get access to Banner finance?
How do I access my departmental budget?
How do I look up the balance of my restricted fund?
How do I look up the balance of my holding/agency account?
What are the elements of a general ledger account number?
How do I print a detail activity report?
How do I view budget information using the Web?
How do I verify that a check has been issued?
How do I verify that a check has been cashed or canceled?

How do I get access to Banner Finance? Your supervisor should send an e-mail to the HelpDesk requesting access to Banner Finance. If applicable, include the name of the person you are replacing so that we may review the previous access information. The HelpDesk will then coordinate with Business Services to set up your Banner Finance access.(Back to top)

How do I look up my departmental budget? Departmental budgets may be accessed via Banner INB, Banner Self-Service or InsideDavidson.  Please select from the following links to access detailed instructions:

Budget review using Banner INB

Budget review using Banner Self Service

Budget review using Inside Davidson - this link will take you to the Departmental Budget Reports page of Inside Davidson - Reports.  Instructions for reviewing Monthly Budget Reports are included under the Shared Documents section on the right-hand side of the page.

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How do I look up the balance of my restricted fund?

(Note:  Banner Self Service does not provide restricted fund balances.  This information must be obtained through Banner INB)

1. In Banner INB, go to screen FGITBSR
2. Enter your fund number in the Fund field
3. Select Block>Next from the top menu or press Ctrl-Page Down  
4. Your available balance is shown in the bottom right hand corner of the screen, next to Current Fund Balance.  (If there is also a balance in the block above the Current Fund Balance Block, this amount must be added to the Current Fund Balance amount to get a total available balance.)

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  • If there is a 'D' in the box immediately to the left of your fund balance, this indicates that your fund has been overspent.

To get a detail of the activity in any account, use you arrow keys to highlight the account you would like to review.  Select Options>Query General Ledger Activity Info (or right-click in the white space and select Query General Ledger Activity)

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How do I look up the balance of my holding/agency account?

(Note:  Banner Self Service does not provide account balances.  This information must be obtained through Banner INB)

1. Go to screen FGITBAL
2. Enter the fund number in the Fund block (generally 10 or 80)
3. Enter account in the Account block
4. Select Block>Next from the top menu or press Ctrl-Page Down  
5. Your available balance is shown in the middle right hand side of the screen, under the Current Balance column.

To get a detail of the activity in this account, select Options>Query General Ledger Activity Info (or right-click in the white space and select Query General Ledger Activity)

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What are the elements of a General Ledger Account number?

General Ledger Account Numbers are comprised of either 4 elements (Fund-Organization-Account-Program) or 2 elements (Fund-Account).  Activity affecting departmental operating budgets (most common), restricted accounts and capital projects all use Fund-Org-Account-Program; activity affecting assets, liabilities, holding accounts and agency accounts use Fund -Account.

Fund:  Indicates the source of the funds.  The fund number will be either 2 or 6 digits. Fund groups include:

• Unrestricted Operating Funds (fund 10) and Capital & InfoTech Funds (fund 30)- Used to accumulate departmental budgets.  Unused budgets in fund 30 are moved to a restricted fund(also known as a carryforward fund).  Example:  The general ledger account for postage charged to the Controller's office is 10-321000-718500-01
• Restricted Funds (funds beginning with a 2) - Used to record funds received which must be used for a specific purpose (donor imposed),  as well as departmental carryforward funds.  At year end, the unspent balance rolls forward to the next fiscal year.  Charging to a restricted fund is just like charging to an unrestricted fund; simply used the restricted fund number in place of fund 10 or 30.  For example, to charge postage to a restricted fund used by the Controller's office, the general ledger account number would be 2XXXXXX-321000-718500-01
• Student Loan Funds (funds beginning with a 4)
• Endowment Funds (funds beginning with a 6) - holds gifts given to the college that must be held and invested
• Annuity & life Income funds (funds beginning with a 7) - holds life income funds given by donors
• Agency Funds (fund 80)  - holds funds held by the College for other groups, such as the SGA, intramural sports, etc.  Similar to restricted funds, the balance in these accounts carries forward from one year to the next.
• Plant Funds (funds beginning with a 9) - holds funds for the physical facilities of the college and capital project funds.

Organization: Identifies the department receiving/managing the funds.  The org number is also known as the department number and will always be 6 digits.  For example, the Controller's Office org number is 321000.

Account:  Identifies the type of activity, such as revenue or expense, and the nature of that activity.  Accounts are always 6 digits.  Account types include:

• Assets (accounts beginning with a 1)
• Liabilities (accounts beginning with a 2)
• Control accounts (system maintained; these accounts begin with a 3)
• Fund Balances (accounts beginning with a 4)
• Revenue (accounts beginning with a 5)
• Compensation (accounts beginning with a 6)
• Expense (accounts beginning with a 7)

Program: At this time the program element is always 01

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How do I print a detail activity report?

Restricted Funds/Holding Accounts/Agency Accounts/Balance Sheet accounts

1. In Banner INB, at the Go To... prompt, type FGRGLTA
2. This will bring you to the Process Submission Controls Screen to get to the Printer Control section
   1. Printer: DATABASE (no other parameters are needed)
3. Tab to the Values column; use the up and down arrow keys to move from field to field
   1. Line 01 - Fiscal Year:  Enter the fiscal year you would like to review
   2. Line 02 - Chart of Accounts:  Should default to 1
   3. Line 03 - From Fund Code:  enter the fund code for the fund you would like to review
   4. Line 04 - To Fund Code:  If you are reviewing only 1 fund, enter the same code you entered above.  If you would like to review more than one consecutive fund, enter the code for the last fund you want to review.
   5. Line 05 - From Account Type:  enter 310000
   6. Line 06 - To Account Type:  enter 900000
   7. Line 07 - From Date:  Enter the beginning date of transactions to be reviewed
   8. Line 08 - To Date:  Enter the ending date of transactions to be reviewed
4. Press F10 to submit the report
5. Go to Options>Review Output, this will bring you to GJIREVO
6. Click on the drop down arrow to the right of the File Name block,click on the fgrglta_######.lis report and then click on OK to view your report
7. To print your report, go to Options>Show Document (Save and Print File)

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Program/Operating Accounts

1. In Banner INB, at the Go To... prompt, type FGRODTA
2. This will bring you to the Process Submission Controls Screen to get to the Printer Control section. 
   1. Printer: DATABASE (no other parameters needed)
3. Tab to the Values column; use the up and down arrow keys to move from field to field
   1. Line 01 - Fiscal Year:  Enter the fiscal year you would like to review
   2. Line 02 - Chart of Accounts:  Should default to 1
   3. Line 03 - From Organization Code:  enter the 6 digit code for the organization (i.e., department) you would like to review
   4. Line 04 - To Organization Code:  If you are reviewing only 1 organization, enter the same organization code you entered above.  If you would like to review more than one consecutive organzation, enter the 6 digit code for the last organization you want to review.
   5. Line 05 - From Fund Code:  enter 10 for operating or 30 for capital/technology
   6. Line 06 - To Fund Code:  enter the same fund number you entered above
   7. Line 07 - From Account Type:  Enter the 6 digit account number you wish to review (i.e., 720100 = supplies)
   8. Line 08 - To Account Type:  If you are reviewing only 1 account, enter the same 6 digit number you entered above.  If you would like to review more than one consecutive account, enter the 6 digit code for the last account you wish to review.
   9. Line 09 - From Date:  Enter the beginning date of transactions to be reviewed
   10. Line 10 - To Date:  Enter the ending date of transactions to be reviewed
   11.   (Although the process has more lines, you do not need to enter any information
4. Press F10 to commit the information and follow instructions 5 - 7 above to view/print your report.

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