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| Corporate Credit Card Policy |
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- Eligible Expenses:
Only Davidson College business expenses may be charged to the corporate card. Personal expenses may not be charged to the College card.
- Cash Advances:
Cash advances on the Davidson College Visa Card are not allowed.
- Supporting Documentation:
When preparing a Corporate Credit Card Payment Request Form, a meaningful explanation of the business purpose of each expense must be included. For meals & travel, also include a list of any additional persons included in such expenses. Original receipts for all charges in excess of $25 should be attached to the statement (see supporting documentation section for more information). In the event that a receipt is missing or lost, the employee shall make note of that beside the charge and include an explanation of the expense
- Sales Tax Documentation:
The college is eligible for sales tax refunds on purchases made with the corporate card, when a detailed receipt is available that indicates the cost and tax paid. Therefore, employees shall provide as much detailed documentation as available. For all food purchases, employees shall submit and itemized print-out detailing each purchased item.
- Payment Request Submission and Required Approvals:
Charges shall be paid in full each month. Employees shall submit payment requests to the Accounts Payable office at least two weeks prior to due date. The employee must obtain written approval from his/her direct supervisor or department head prior to submitting the credit card bill for payment. In the event the employee is on an extended travel schedule, the employee shall make arrangements with his or her supervisor or department head for all bills to be paid on time during the employee's leave.
- Disputed Charges:
Please follow the guidelines on the back of your statement if you need to dispute any charges.
- Lost/Stolen Cards:
Please call customer service at 877-543-4453 as soon as you discover your card has been lost or stolen.
- Denial of Charges on the Corporate Credit Card:
Please call customer service at 877-543-4453.
- Credit Limit Increases:
Requests for a permanent or temporary credit limit increase for a cardholder must be approved in writing by the employee's supervisor or department head, and may be sent via e-mail to the Controller/Director of Business Services or the Assistant to the Director of Business Services for processing.
- Ending employment with the college:
If you leave employment with Davidson College, you must return your credit card to Business Services Office Assistant by your last working day.
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