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| Corporate Credit Card Policy |
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- Card expenses should be for Davidson College business only. Personal expenses may not be charged to the College card.
- Cash advances on the Davidson College Visa Card are not allowed.
- When preparing a Payment Request Form, a meaningful explanation of the business purpose of each expense must be included. For meals & travel, also include a list of any additional persons included in such expenses. Original receipts for all charges in excess of $25 should be attached to the statement (see supporting documentation section below for more information).
- If you are missing a receipt, make note of that beside the charge and include an explanation of that charge.
- We are eligible for sales tax refunds on purchases made with the corporate card, but only if we have the detailed receipt showing the cost and tax paid. Therefore, please provide as much detailed documentation as you have - for meals or food purchases, please include the detailed print out of the items purchase.
- It is very important that your current charges get paid each month. Accordingly, please send your payment requests to the Accounts Payable office two weeks prior to due date. Your department head or supervisor should sign each statement as evidence of approval for payment. If you are on an extended travel schedule, please make arrangements with your supervisor or department head for your bills to be paid in your absence.
- Please follow the guidelines on the back of your statement if you need to dispute any charges.
- You may contact the Staff Assistant at 704/894-2880 with questions concerning payments; requests for permanent or temporary credit limit increase for a cardholder must have department head or supervisor approval, and may be sent via e-mail to Ed Kania or Susan Jimenez for processing.
- If you leave employment with Davidson College, you must return your credit card to Susan Jimenez in the Business Services office by your last working day.
- Please call customer service at 877/543-4453 for the following:
* To report lost/stolen card (please report as soon as possible).
* Questions regarding card denial.
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