Click here to access a copy of the fundraising application.
Fundraising Approval Process
1. Download form above or stop by the Student Activities Office to pick one up.
2. Talk with Bridget Ely in the Student Activities Office to get verification of your organization registration status and discuss the initial idea/dates of your fundraiser.
3. After registration is verified, meet with Tim Stroud in the offices behind the Union Information Desk to obtain space for the fundraiser.
4. Bring the completed application form with appropriate signatures to William Brown in the Student Activities Office for final approval of your fundraiser.
1. All on-campus sales to individuals (students, faculty and staff) by registered student organizations or other College departments or entities must be approved in advance by the Director of the College Union and of Student Activities and scheduled through the Master Calendar Scheduling Office in the Campus Center. This includes fundraising events as well.
2. The merchandise or service offered for sale must be for the purpose of raising funds for the organization or for the benefit of a charitable organization.
3. Publicity for fundraising events must have clear advertising, including the name of the organization sponsor.
4. Sales may not be in conflict with the normal merchandise and services of the college bookstore or other departments of the College.
5. Only College departments, or student organizations, registered with the Student Activities Office, may sponsor and produce fundraising events.
6. Each campus organization is responsible for fund-raising activity it sponsors and must put its name on advertising associated with the sale or event.
7. Recognized student organizations, which enter into retail sales of merchandise, are responsible for paying North Carolina state taxes in connection with these sales.
8. Applications for fundraising should be completed and submitted two weeks prior to the event to insure that there is enough time to reserve space and plan for the event.
9. An itemized financial report must be submitted to the Student Activities Office after the event.
10. All cash and checks must be deposited (on the first working day after the event) into the organization's campus account.
11. In addition, deposits must be made when funds raised equal $300 or at the end of each week. Checks, in particular, must be transacted promptly - no later than one week of receipt.
12. Student activity fees may be used to pay expenses for activities at which fundraising occurs, however, the student activity fees themselves may not be donated.
13. Fundraising projects that involve solicitation of broad groups of parents, alumni, and friends of the College require coordination with Eileen Keeley, Vice President for College Relations. This includes major fundraising events.
14. Only two fundraisers may take place at a time at the main doors of the College Union. A total of 4 fundraisers may take place within the Union at any one time. Please schedule this with Tim Stroud, Assistant Director for Operations, x2652.
Regulations for Food Events/Activities (Mecklenburg County Health Department)
Davidson College is a non-profit organization (501c-3), as are each of the fraternities and sororities. Each 501c-3 is entitled to 1 food-sale event per month that involves food preparation with refrigerated or heated/cooked items. The food for this type of event is food which requires something to be done to it, more than adding water.
3. Burgers & Dogs
4. Meat items of any kind
5. Fruit slices (somehow prepared other than whole fruit)
6. Smoothies (because of yogurt and cut/prepared fruit)
Exempted from regulation are the following:
1. Bake Sale items (not-including cheese cake and fruit pies)
2. Ice Cream / Milkshakes (not including any fruit)
3. Beverages (Bubble Tea, Milk, juice, etc.)
4. Hot Pretzels
5. Whole fruit
Best Practices include using gloves, tongs, or utensils when serving food.