1. Once the agent/artist is contacted, ask for the act's going rate and what the price includes, e.g. transportation, hospitality, hotel accommodations, the number of people in the party, sound, lights, etc.
2. Ask specifics about technical needs. Do we have what they need? Will we need to hire out
3. Always say, in your initial calls that you are making exploratory calls--that way the agent does not assume that you are booking and get you in trouble.
4. Always be courteous and treat the performer or agent with respect.
5. Always begin with a lower figure than what the agent is asking. Do not disclose your budget in the process.
6. Ask if their price includes sound and lighting.
7. Identify additional expenses, such as advertising, security, equipment rental, crews, hall rental, etc. Go over these in detail with the agent and with your advisor.
8. Request additional promotional material such as 8 x 10 glossies.

Contact William Brown (ext #2143) or Jason Shank (ext#2192) for assistance.

Never make an offer unless you are authorized to do so. Once the verbal negotiation process is finalized, the agency initiates original contract(s), signed by the artist or agent and is forwarded to Davidson. The Coordinator of Student Activities then may renegotiate any portion, if necessary, and sign and return to the artist.

The Coordinator of Student Activities must sign all contracts for chartered organizations that involve the use of Student Activity funds. At least ten-day notice is required.

Gina Nossel must have the original contract to generate the checks for payment of all involved fees.

Make sure you know when set up time will be as well as sound check. Also find out food preferences of the party so that you can please them with hospitality.

Do not announce the event before the written confirmation is in your hands.