The Campus Calendar/ Inside Davidson/The Crier
The campus calendar is the main source of information for events, meetings, and upcoming deadlines for campus happenings. When your organization requests space for an event in Virtual EMS, an email regarding submitting event information (i.e. images, description, video, etc) will be sent to the space requester. Submitted information will then be approved and posted to the campus calendar. Click here to see the campus calendar. Events posted on the campus calendar may also be automatically pulled into Inside Davidson for Students and Employees and The Crier depending on the event type.
Digital Displays in the Union
The Union recently added new digital display screens on the cafe level of the Alvarez College Union. Two of these screens may be used to advertise for events occurring on campus that are sponsored by registered student organizations or college departments. Advertisements cannot be text-only and must be appropriately visual to be put on the screens. Events can be advertised for up to two weeks before the event (maximum). Click here to learn about size requirements and how to submit your digital screens.
The Poster shop supplies (buttons, big paper, poster board, markers, crayons, and lamination) are available on the fourth floor of the College Union for a small fee ($0.10 per foot). Order forms for lamination requests are also available at the information desk. Contact Tim Stroud (ext. 2652) for more information. Paint supplies should be purchased and stored by the individual organization.
Enlargement, reduction, and normal copying are available at the Union. The copy machine is located on the fourth floor, outside the Student Activities Offices. Each organization and club has been assigned an account card for charging copies. You must obtain your account card at the information desk. New organizations should request a card from Tim Stroud at x-2652.
If you want a large job done or are looking for color copies, you can charge copies on the first floor of the campus center in Central Services. The staff in the copy center work very quickly and can usually do any job for you that day if they are not too busy. Of course, the further in advance that you can get it to them, the better.
The Davidsonian Ext. 2148, 2149 & Libertas Ext. 2072
If you have some writing ability and can get a story together for publication in the papers, by all means, do so. If not, give them a call and ask staff members to cover it themselves. This requires advance notice and may require some explanation so that they will understand the importance of your event. They may also be willing to write an advance story. Get to know a staff member and learn when the deadlines are.
College Communications (Campus Chronicle, the Oak Row Report and press releases)
Bill Giduz is very willing to receive calls on potential ideas for the different publications that College Communications produces. He is also willing to come take photos of certain events. His extension is x 2244.
The College uses a variety of t-shirt vendors in the area. Please see a Union staff member for the names of these businesses. T-shirt purchases with ATC funds must also be approved by the Student Activities Office. Click here for more information.
Community and Charlotte Publicity Options
Mecklenburg Gazette 892-8809, Lake Norman Times 664-2882, area churches, Charlotte Observer 358-5225, Break Magazine 358-5914, Creative Loafing 375-2121, and radio stations. Please visit the Student Activities office for additional information and advice.
The amount of advertising necessary in the newspaper may be more expensive than you can afford and is usually only worth doing in the case of larger community-involved programs where the income return is essential. When placing ads, submit a typed copy of the display ad for the newspaper advertising office as soon as possible to assure getting a good location in the paper. Deadlines are usually 2-4 days ahead of publication time.
Copy should include name of program, time, date, place, (rain date, time necessary, and
perhaps a number and individual to call if one has questions).
Banners in the Union
Banners may be displayed on the railings in the Union. These should be event and date specific as well as display the sponsor's name on the poster. Banners should be removed by the organization following the conclusion of the event. Duck tape should not be used on the railings.
Posting in the College Union
Registered Campus Organizations: Leave one copy of a flyer or poster at the Information Desk of the College Union. It will be posted on the bulletin board designated for campus events and programs located on the second floor of the Campus Center across from the bookstore or on the board across from the Fitness Center. Flyers must have the event date and the sponsoring organization displayed. The Union Manager will stamp the flyer with the current date and will post it that evening. A Union employee will remove flyers that have not been stamped. Out of date flyers will be removed promptly and all flyers will be displayed so that they may be seen. Flyers in other locations, especially on doors, will be removed.
Campus Posting Policy
No materials may be posted on the exterior surfaces of buildings. This includes the columns and the outside of the doors. Insofar as possible, posting of materials should be confined to bulletin boards. Care should be taken to prevent any damage to buildings or grounds.
Cellophane tape or adhesives that mar the surface are prohibited. If signs are to be posted across roads or walks or between trees, permission and assistance should be obtained from Physical Plant.
Posting in Chambers (First Floor)
Miscellaneous Announcement Boards (which are appropriately marked) are available throughout the first floor of Chambers and can be used by anyone that wishes to put a flyer up.
If you need an entire bulletin board for your organization’s display see Hansford Epes or call him at ext. 2227. It is very important that your committee, group, organization, etc. knows that they are not permitted to place announcements of any nature on a bulletin board unless it has been assigned to your organization. Students work hard to present their announcement to the public, please have respect for them!
Please note: Physical plant will remove any announcements that are placed on a board assigned to another group or organization.
Table Space in Chambers Lobby
This space may be used by Davidson College organizations only. Representatives of political candidates or parties may use the lobby of the College Union only. Contact Ruth French, (ext. 2174) at the College Union for reservation. The Physical Plant provides the tables themselves.