Ordering a check for a performer:
To request a check for a guest speaker, band, DJ or special event, please see Gina Nossel who is located in the Student Activities Office, 4th Floor Union. You will need a contract, completed and signed W-9 with a social security number or vendor tax ID number. Requests for checks must be submitted by noon on Tuesday to have a check cut on the following Friday. If the check is being requested for someone the College has never paid before, Gina will need the check request at least a week earlier. Gina’s hours are 8:30 a.m. – 4:30 p.m. Monday – Thursday.  Just a reminder, only advisors and student activities staff should produce contracts. Please also see Agents and Contracts for more information.

Processing Invoices
Gina Nossel in the Student Activities Office can process any invoices for purchases the student organizations made from companies who invoice.

Personal Reimbursements by Direct Deposit:
Organization presidents and/or treasurers may submit requests for reimbursement to Gina Nossel (over $50.00) or Bridget Ely (under $50) in the Student Activities Office. Such reimbursements are for individuals who use their own money to pay for organization supplies, etc. We reimburse only with a receipt. She will need the following information--name, P.O. Box, ID#, SS#, account # of the organization to be charged and receipt.

Petty Cash Advances:
Bridget Ely in the Union can provide small cash advances for organization expenses in lieu of reimbursement. Receipts for actual expenses must be returned to Bridget. Bridget’s hours are 8:30am-4:30 pm Tuesday-Friday.

Charges:
Corporate Credit Cards: Student organizations may check out Student Activities staff corporate credit cards for purchases related to their organization (i.e. supplies and event needs). These are often in high demand, so stopping by the Student Activities Office a few days in advance of your credit card need is recommended. All receipts must be returned with the card the day following the use of the card or credit card privileges will be provoked. 

BJs Discount Card: The Student Activities Office does have a corporate discount card for BJs Wholesaler, located in Mooresville. You may check it out from Bridget Ely or Gina Nossel.

Harris Teeter: Students may obtain Harris Teeter charge cards from Union Staff members. You must have a picture ID in order to charge. After buying groceries, present the charge card to a cashier and give them your organization’s account number (they will need a number, not account name). They will input this number to correspond with your transaction so that it will show up on the monthly statement. You must also write that number on the receipt and wrap the receipt around the charge card before returning it to the staff member.

Bookstore - Organizations may use their copy cards kept at the Union information desk to make purchases in the College Bookstore. Please keep receipts for your organizations records.