Ordering a check for a performer:
To request a check for a guest speaker, band, DJ or special event, please see Gina Nossel who is located in the Campus Center Administrative Office, Suite 401. You will need a contract, completed and signed W-9 with a social security number or vendor tax ID number. Requests for checks must be submitted by noon on Friday to have a check cut on the following Friday. Gina’s hours are 8:30 a.m. – 4:30 p.m. Monday – Thursday.  Please also see Agents and Contracts

Personal Reimbursements by Check:
Organization presidents and/or treasurers may submit requests for reimbursement to Gina Nossel. Such reimbursements are for individuals who use their own money to pay for organization supplies, etc. We reimburse only with a receipt. She will need the following information--name, address, ID#, SS#, account # of the organization to be charged and receipt.

Petty Cash Advances:
Bridget Ely in the Union can provide small cash advances for organization expenses in lieu of reimbursement. Receipts for actual expenses must be returned to Bridget. Bridget’s hours are 8:30am-4:30 pm Tuesday-Friday.

Charges:
Harris Teeter – Students may obtain Harris Teeter charge cards from Union Staff members. You must have a picture ID in order to charge. After buying groceries, present the charge card to a cashier and give them your organization’s account number (they will need a number, not account name). They will input this number to correspond with your transaction so that it will show up on the monthly statement. You must also write that number on the receipt and wrap the receipt around the charge card before returning it to the staff member.

Home Economist – We have a charge account there. You can just tell the cashier you are with Davidson College and write your organization’s account number (ie: animal rights 80-000000) on the store correspondence. Bring your receipt back to the Union business office.

Other grocery stores – Students may use a staff member’s credit card to charge at Food Lion, Bi-Lo, Lowe’s or other grocery stores. It is important that you write the number to charge on the receipt and return it to the staff member.

Bookstore - Organizations may use their copy cards kept at the Union information desk to make purchases in the College Bookstore. Please keep receipts for your organizations records.