Chartered organizations receive their funds from the Student Activities Fee, which is administered by the Activities Tax Council. The Activities Tax Council, as mandated by the Student Government Association, is responsible for allocation and supervising the use of student activity fees collected in the comprehensive tuition bill. The Council is comprised of a chairperson, vice-chairperson, the Director of Student Activities, the Dean of Students, the SGA Treasurer and five members of the student body. The Activity Fee is intended for the direct benefit of students. Only those student organizations holding an SGA charter are eligible to receive these funds.
ATC funds are typically used for artists, speakers, film fees, office supplies, photography, publicity, postage, printing, telephone, technical assistance, training activities, and membership fees/dues in associations.
Selected capital projects may be funded if they are determined to have long term benefit to the organization and the student body. Ordinarily funding for such projects comes from funds remaining in the ATC Reserve Account from the previous year.
Eligibility for Funding from the Activity Fee
All student organizations requesting appropriations from the Activities Tax Council Fund must:
1. Be registered by the Student Activities Office.
2. Be chartered by SGA.
3. Submit a proposed budget to the ATC detailing all revenues and expenses for the coming year as well as the actual revenues and expenses for the current year.
4. Complete a financial workshop for organization Presidents and Treasurers offered by the Office of Student Activities.
The ATC funding process:
The budget proposal information is distributed to all organizations just after Spring Break. The deadline for submission to the ATC is ordinarily early April.
Budget proposals should include the following information:
• Membership and officer information
• Questions regarding your organization and its activities
• Equipment (inventory list and purchase requests)
• Description/explanation of activities requiring funds
• Projected expenses
• Projected revenue
• Supplemental Funding received (prior year)
Evaluation of Budgets
When reviewing requests for ATC funding, the Council pays particular attention to the following:
• Number of students directly involved
• Number of students directly served
• Unique nature of service or activity
• Amount of non-Activities Fee funding: co-sponsorship, fundraisers, dues, and other revenues
• Co-sponsorships and collaborative efforts with other organizations
• Pertinence and importance to the stated goals of the organization
• Track record – the organization’s activity and use of funds in previous years
The Activities Tax Council does not approve Activities Fee Expenditures for:
• Alcoholic beverages
• Private social functions
• Entertainment expenses incurred by members while traveling on organization business
• Clothing expenses or other personal items for general membership distribution (including personal uniforms or equipment)
• Personal projects or needs
• Scholarships or donations (ATC funds may be used to hold events to raise money for such purposes as long as the events are open to the entire campus and the charitable purpose of the event is clearly advertised and announced.)
• Payment or salaries for leaders of student organizations (only under present special circumstances)
The ATC evaluates the proposals submitted and decides the amount to be allocated to each organization. The ATC forwards its recommendations to the SGA and budget appropriations are approved or rejected upon a vote of the majority of Senators present and voting.