Davidson College has hosted many beautiful events that are memorable and “perfect” for those who choose to use Davidson College for their event site.  While Davidson College is a lovely place to hold non-college events, our facilities are based on the needs of our primary purpose which is a liberal arts education.  Our facilities are well suited to many events but there are some requests that we are unable to accommodate due to our limitations. 

Some of our limitations include front-door drop off, use of non-Davidson College caterers and outdoor events. Other limitations are: 

• Davidson College does not rent space when the college is in session.  Exceptions to this are made very occasionally and only when the impact of the event is minimal to the campus.
• Davidson College requires the use of Much Ado catering (the college catering department) for all beverage and food needs for non-Davidson College events.
• Davidson College does not host non-college outdoor events.
• Davidson College makes the final determination of what staffing is needed for an event.
• Davidson College does not allow any pinning, stapling or taping of decorations to walls or furniture.  No decorations can be hung from the ceilings.  No open flames are allowed.

Scheduling an event

1. To schedule and event please check the academic calendar and determine that it is during a break time. 
2. Complete the Event Reservation Request Form and submit it
3. You will be contacted with questions about your event and with potential facilities

Note: Davidson College Presbyterian Church schedules its own facilities including the sanctuary and chapel for weddings.  You may access their information at http://www.dcpc.org/facilities.
  
Confirming an event requires the following:

1. Completed Event Reservation Request Form
2. Signed Facility Use Contract
3. Certificate of Insurance as required by the contract
   If the insurance is provided by the Davidson College carrier, full payment must be made prior to the event.
4. Payment of one-half of the rental rate.  This payment will be credited to the account but is NON-REFUNDABLE in the case of cancellation.  In the case of rent that is less than $100, the full rental amount is due prior to the event.

Rental Rates

Rental rates vary based on the size and technology of the facility.  The rate sheet gives a general base for rental but know that prices may vary based on the length of usage, the size if the event and the equipment and staffing needed for the event.