The best way to ensure that your event is effectivly publicized is to plan ahead. College Communications recommends allowing at least one month to brainstorm, plan and implement all efforts. We are glad to work collaboratively with you, so be sure to share any ideas or insights when submitting your requests.

Location
There are a variety of room locations, sizes, and ammenties to consider when choosing a space for your event. 

• Campus events should be scheduled through EMS Room Reservation System. If you have questions about using EMS, please review the frequently asked questions.
• Be thoughtful when selecting your venue, taking into account date selection, conflicting events and a room size that will hold the number of people you expect.
• Do not book a large room if you do not expect a large crowd.

Publicity
There are a variety of ways to publicize your events, using both print and electronic communications. These can include all or some of the following:

• Campus Calendar
  Faculty and staff can enter event information directly into the campus calendar. Be sure to include an image for possible homepage coverage. Events entered into the calendar will automatically appear in The Crier.
• Oak Row
  A monthly, printed compilation of upcoming public events at Davidson College.
• The Davidsonian
  A weekly online and printed student newspaper featuring articles and editorials on Davidson life and current issues. Submit your request at davidsonian@davidson.edu.
• Posters, Flyers, and Postcards
  These are produced by College Communcations and require you to submit a Project Request. Please keep in mind, these requests must be at least 14 days in advance of when you want them in hand to distribute. Be sure to know your budget when submitting a request. ** Please note that College Communications does not provide services for publications by students that are paid for with student funds or that do not have faculty and/or staff sponsorship.

Media Relations
If requested, College Communications may be able to write and distribute media releases for public events sponsored by academic and administrative departments, for lectures  or conferences. All information must be submitted 14 days before the event to Bill Giduz or call 704-894-2244.

Permission to Record Release Form
If you have received permission to record audio or video of your event, please have your speaker complete the college's Permission to Record Release Form. Once received, someone from College Communications will contact you to discuss your event. Recording requests cannot proceed until a signed permission form has been provided. Given limited resources, most events are recorded as audio podcasts and posted to the college's Podcasts Blog. At the discretion of College Communications staff, some events are video recorded.